Privacy Policy for Digi Voting

Effective Date: October 13, 2026
Last Updated: October 13, 2026

1. Introduction

Welcome to Digi Voting ("we," "our," or "us"). Digi Voting is a digital voting application designed to help users participate in voting activities through a digital platform.

We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how information may be collected, used, stored, disclosed, and protected when you use the Digi Voting mobile application.

By using Digi Voting, you acknowledge that you have read this Privacy Policy.

2. Information We Collect

Depending on the features you use and how the application is configured, Digi Voting may collect the following categories of information:

A. Personal Information

• Name and other profile details you provide.

• Email address and/or phone number, if required for registration or authentication.

• Voter, member, or participant identification details, where applicable.

• Other information you voluntarily provide through the application.

B. Voting Information

• Elections or voting activities in which you participate.

• Vote submission status and related transaction records.

• Ballot or voting records required to operate, verify, or audit a voting process.

The information associated with a vote depends on the voting system's design. We do not claim that individual votes are anonymous unless the relevant system is specifically designed and implemented to provide ballot anonymity.

C. Technical Information

Depending on the app's implementation and integrated services, we may process technical information such as device type, operating system version, application diagnostics, crash reports, and security logs.

D. Information You Do Not Intentionally Provide

Digi Voting does not intentionally request access to contacts, photos, precise location, microphone, or camera unless a specific feature requires it and the appropriate permission and disclosure are provided.

Important: The categories above must be checked against the actual application, backend, permissions, and third-party SDKs before publication.

3. How We Use Your Information

Information collected through Digi Voting may be used to:

• Create and manage user accounts, where supported.

• Authenticate eligible users.

• Display available elections and voting activities.

• Record and process vote submissions.

• Prevent duplicate, unauthorized, or fraudulent voting.

• Maintain voting records and support verification or auditing.

• Operate, troubleshoot, and improve the application.

• Respond to support requests.

• Comply with applicable legal obligations.

We will not use personal information for purposes incompatible with this Privacy Policy without an appropriate legal basis or required consent.

4. Voting Privacy and Security

We recognize that voting information may be sensitive.

We aim to protect voting-related information through appropriate technical and organizational safeguards. These may include access controls, secure communications, authentication, and restrictions on access to voting records, depending on the implemented system.

Access to voting information should be limited to authorized purposes.

Digi Voting does not guarantee absolute security, anonymity, or election integrity solely by virtue of being a digital application. These properties depend on the system architecture, implementation, operational procedures, and applicable election rules.

Users should ensure that their account credentials and devices remain secure.

5. Data Sharing and Disclosure

We do not sell personal information for monetary consideration.

Information may be disclosed in the following circumstances, where applicable:

• Service providers: To hosting, database, authentication, crash-reporting, or other providers needed to operate the application.

• Authorized election administrators: To personnel responsible for administering or auditing an election, where access is necessary and authorized.

• Legal requirements: When disclosure is required by applicable law, a valid legal process, or a competent authority.

• Security and fraud prevention: When necessary to investigate suspected abuse, protect the platform, or enforce applicable rules.

• Business transfers: In connection with a merger, acquisition, or transfer of the service, subject to applicable law and appropriate safeguards.

Any actual sharing practices, including those of third-party SDKs, must be accurately reflected in this policy.

6. Data Storage and Security

We take reasonable steps to protect information against unauthorized access, alteration, disclosure, or destruction.

Depending on the application's implementation, data may be stored on secured servers or through third-party infrastructure providers. Data transmitted over networks should be protected using HTTPS or other appropriate encryption mechanisms.

No method of electronic storage or transmission is completely secure. We therefore cannot guarantee absolute security.

7. Data Retention and Deletion

We retain personal information only for as long as reasonably necessary to provide the service, meet operational requirements, resolve disputes, prevent fraud, or comply with applicable legal obligations.

Where applicable, users may request deletion of their account and associated personal information by using the account deletion feature in the application or by contacting us at the email address provided below.

We will process valid deletion requests in accordance with applicable law and our retention obligations.

Certain records may need to be retained for a limited period when required for legal compliance, security, fraud prevention, or legitimate election auditing. Any retained information will be handled in accordance with applicable requirements.

If Digi Voting supports account creation, an appropriate account deletion process must be implemented both within the app and through an external web resource, as required by Google Play policy.

8. Children's Privacy

Digi Voting is not intended to collect personal information from children in violation of applicable law.

Where age restrictions or parental consent requirements apply, access and data processing must comply with those requirements.

If you believe that a child has provided personal information inappropriately, please contact us so that we can review the matter and take appropriate action.

9. Third-Party Services

Digi Voting may rely on third-party services to provide hosting, authentication, analytics, notifications, or other functionality.

Such services may process information according to their own privacy policies and contractual arrangements. We will disclose relevant data sharing and processing practices as required.

Please review the privacy policies of applicable third-party services where appropriate.

10. Your Privacy Rights

Depending on your location and applicable law, you may have the right to:

• Request access to your personal information.

• Request correction of inaccurate information.

• Request deletion of personal information.

• Withdraw consent where processing is based on consent.

• Raise concerns about how your information is handled.

To exercise these rights, contact us using the details below. We may need to verify your identity before processing a request.

Requests concerning submitted votes may be subject to specific legal, security, or election-record retention requirements.

11. Changes to This Privacy Policy

We may update this Privacy Policy when our application, data practices, or legal obligations change.

The updated version will be published at the official Privacy Policy URL, together with a revised "Last Updated" date. Where legally required, we will provide additional notice or obtain consent for material changes.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

Application Name: Digi Voting
Developer / Organization: cognoscente invnted private limited
Privacy Contact Email: info@invnted.com
Website: https://cipl.ai/